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Procure to Pay Administrator – Remote

  • Externa annonser
  • Remote

Hemsida Sway Sourcing Sweden AB

Fullständig jobbeskrivning

Dina arbetsuppgifter
In this position, as a Procure to Pay Administrator in Legal Operations and Finance, your main responsibilities will involve assisting the Legal and Integrity department within the client group. This includes managing the engagement with a law firm, tracking and processing invoices on a monthly basis, generating estimates for accruals, ensuring timely payment to vendors for their services, and liaising with legal counsels, procurement department, and controlling team.

You will play a crucial role in offering essential financial administrative assistance to the corporate team of Group Function Legal & Integrity, comprising approximately 50 lawyers. Your responsibilities will include serving as a primary contact for inquiries, taking proactive steps, and aiding in resolving issues. Through engaging in a range of intricate administrative tasks, you will be pivotal in ensuring the efficient operation of processes and protocols within the department.Your will be reporting to the Group Head of Legal Operations and Finance.

Your duties include:

  • Assisting the Legal & Integrity Team within the group by preparing Purchase Requisitions and managing Purchase orders.
  • Regularly communicating with Law firms to ensure timely submission of invoices and to obtain future cost estimates.
  • Verifying that invoices adhere to the clients’ specifications.
  • Collaborate with the control team to ensure that invoices and estimates are correctly entered into the systems.
  • Drive ongoing enhancements for the procure to pay procedure in Legal & Integrity. Establish and enforce appropriate governance and suggest modifications for enhancements.
  • Assist in the integration of new technologies that enhance the procure to pay process.
  • Evaluate the efficiency of the procedure and any necessary actions to ensure timely payments.
  • Assist in compiling reports on Legal & Integrity spending.
  • Provide guidance to new employees on process fundamentals to enable them to adhere to the correct procedures and interact effectively with law firms.

Requirements

  • At least 5 years of administrative experience required.
  • Capable of working autonomously in a dynamic setting.
  • Proficient in problem-solving with a structured problem-solving approach and understanding consequences in a systemic manner.
  • Highly developed communication abilities: demonstrated skill in communicating and reporting activities clearly and effectively, while being attuned to the communication needs of stakeholders at various levels.
  • Fluent in English and Swedish, both verbally and in writing. Knowledge of other languages is advantageous.
  • Proficient in Excel for effectively managing Procure to Pay procedures within Legal and Integrity functions.
  • You are a fast learner who is willing to gain new knowledge in systems such as SAP Ariba, Readsoft, and SAP ERP that support the client’s procurement process.
  • Possess outstanding organizational abilities.
  • Take ownership of the tasks assigned.

Here are the advantages for you:

  • Have the security of a steady job at a company known for its long-standing commitment to innovation and technology.
  • Work alongside experienced professionals in a global setting.
  • Contribute to a dynamic field and influence the direction of Legal & Integrity.

This position is global and allows for remote work. The employee is not required to work from a specific location.

Tillträde och ansökan
Start of the assignment: 2024-04-14
End of the assignment: 2024-10-31
Deadline: 2024-03-29
Location: Västerås/Remote
Contact person: +46 790 06 27 11
Selections and interviews are ongoing!

Om oss
Sway Sourcing is a modern company that recruits across multiple industries in the Swedish job market. We match candidates’ skills and knowledge with the needs of the company. Sway Sourcing has a management team and staff with extensive experience in the recruitment industry, both as owners and employees. We have a large network within the industries we specialize in and can therefore find candidates who quickly become an asset to the companies.

  • Externa annonser
  • Remote

Hemsida Sway Sourcing Sweden AB

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