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Executive Assistant/Office Administrator

  • Externa annonser
  • Remote Stockholm
  • 2024-07-03

Hemsida Cint

Job Description:

Job Description

The Opportunity

Cint seeks a highly motivated tech savvy Executive Assistant (EA) to support our General Counsel and Chief Financial Officer. The Executive Assistant will have a good sense of urgency and the ability to work independently on assignments with sound judgment. The right candidate will be resourceful with a sense of ownership, have experience working in corporate environments, be customer-service oriented and have an ability to meet deadlines. We are looking for someone who has a high degree of flexibility, can operate effectively in a fast-moving environment, and has a strong ability to multi-task. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is imperative. The role comes with regular working hours, but flexibility is allowed and might be required from time to time. The EA will have the option to work from home for 2-3 days per week, with most days working from Cint’s Stockholm office.

Responsibilities

  • Executive Assistant (EA) to the General Counsel (based in Stockholm) and Chief Financial Officer (based in the Netherlands)
  • Manage the calendars, scheduling appointments, meetings, and conference calls
  • Coordinate travel arrangements, including flights, accommodations, and itineraries
  • Act as a liaison between the GC/CFO and other executives, EAs, departments, and other stakeholders such as the Board or external parties
  • Work on assignments that are sensitive in nature and require complete confidentiality
  • Produce PowerPoint and other written emails or documents
  • Partner with other EAs and Workplace team to ensure day to day office management initiatives are met
  • Handle special projects and events as they come up, such as corporate or team events, holiday events, or new employee first-day welcomes
  • Certain workplace responsibilities are required from time to time, such as supporting with meetings taking place onsite, occasional lunch catering and happy hours, or ensuring the kitchen is restocked

Qualifications

  • 5+ years’ executive administrative experience in a fast-paced environment. Similar or combined experience/education will be considered
  • Experience in tech or corporate field as an EA preferred, the same with public companies
  • In the possession of professionalism and superior interpersonal and communication skills (both written and verbal) in both English and Swedish with a demonstrated ability to collaborate effectively with all levels of leadership and teams.
  • Flexibility and adaptability to handle changing priorities and deadlines in a fast-paced environment
  • Ability to work independently with minimal supervision, while also functioning effectively as part of a team
  • Attention to detail and accuracy in all work, with a commitment to quality and excellence
  • Experience managing complex calendars and coordinating meetings internally and externally across multiple time zones.
  • High integrity and discretion on confidential and sensitive issues.
  • Proficiency in Google Office Suite, specifically Gmail, Docs, Sheets, and Slides
  • A love of technology and using non-paper processes to get things done

Additional Information

Our Values

Collaboration is our superpower

  • We uncover rich perspectives across the world
  • Success happens together
  • We deliver across borders.

Innovation is in our blood

  • We’re pioneers in our industry
  • Our curiosity is insatiable
  • We bring the best ideas to life.

We do what we say

  • We’re accountable for our work and actions
  • Excellence comes as standard
  • We’re open, honest and kind, always.

We are caring

  • We learn from each other’s experiences
  • Stop and listen; every opinion matters
  • We embrace diversity, equity and inclusion.

 

More About Cint

Founded in 1998 in Stockholm, Sweden, Cint is a global software leader in digital insights and research technology. In January 2022, Cint acquired Lucid, a US- based programmatic research technology platform. Cint Group AB (publ), listed on Nasdaq Stockholm (STO:CINT), has a global workforce of over 1,000. Cint has offices in Stockholm, London, New York, New Orleans, Singapore, Gurgaon, Sydney, and Japan, among other locations (www.cint.com).

Job Description

The Opportunity

Cint seeks a highly motivated tech savvy Executive Assistant (EA) to support our General Counsel and Chief Financial Officer. The Executive Assistant will have a good sense of urgency and the ability to work independently on assignments with sound judgment. The right candidate will be resourceful with a sense of ownership, have experience working in corporate environments, be customer-service oriented and have an ability to meet deadlines. We are looking for someone who has a high degree of flexibility, can operate effectively in a fast-moving environment, and has a strong ability to multi-task. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is imperative. The role comes with regular working hours, but flexibility is allowed and might be required from time to time. The EA will have the option to work from home for 2-3 days per week, with most days working from Cint’s Stockholm office.

Responsibilities

  • Executive Assistant (EA) to the General Counsel (based in Stockholm) and Chief Financial Officer (based in the Netherlands)
  • Manage the calendars, scheduling appointments, meetings, and conference calls
  • Coordinate travel arrangements, including flights, accommodations, and itineraries
  • Act as a liaison between the GC/CFO and other executives, EAs, departments, and other stakeholders such as the Board or external parties
  • Work on assignments that are sensitive in nature and require complete confidentiality
  • Produce PowerPoint and other written emails or documents
  • Partner with other EAs and Workplace team to ensure day to day office management initiatives are met
  • Handle special projects and events as they come up, such as corporate or team events, holiday events, or new employee first-day welcomes
  • Certain workplace responsibilities are required from time to time, such as supporting with meetings taking place onsite, occasional lunch catering and happy hours, or ensuring the kitchen is restocked

Qualifications

  • 5+ years’ executive administrative experience in a fast-paced environment. Similar or combined experience/education will be considered
  • Experience in tech or corporate field as an EA preferred, the same with public companies
  • In the possession of professionalism and superior interpersonal and communication skills (both written and verbal) in both English and Swedish with a demonstrated ability to collaborate effectively with all levels of leadership and teams.
  • Flexibility and adaptability to handle changing priorities and deadlines in a fast-paced environment
  • Ability to work independently with minimal supervision, while also functioning effectively as part of a team
  • Attention to detail and accuracy in all work, with a commitment to quality and excellence
  • Experience managing complex calendars and coordinating meetings internally and externally across multiple time zones.
  • High integrity and discretion on confidential and sensitive issues.
  • Proficiency in Google Office Suite, specifically Gmail, Docs, Sheets, and Slides
  • A love of technology and using non-paper processes to get things done

Additional Information

Our Values

Collaboration is our superpower

  • We uncover rich perspectives across the world
  • Success happens together
  • We deliver across borders.

Innovation is in our blood

  • We’re pioneers in our industry
  • Our curiosity is insatiable
  • We bring the best ideas to life.

We do what we say

  • We’re accountable for our work and actions
  • Excellence comes as standard
  • We’re open, honest and kind, always.

We are caring

  • We learn from each other’s experiences
  • Stop and listen; every opinion matters
  • We embrace diversity, equity and inclusion.

 

More About Cint

Founded in 1998 in Stockholm, Sweden, Cint is a global software leader in digital insights and research technology. In January 2022, Cint acquired Lucid, a US- based programmatic research technology platform. Cint Group AB (publ), listed on Nasdaq Stockholm (STO:CINT), has a global workforce of over 1,000. Cint has offices in Stockholm, London, New York, New Orleans, Singapore, Gurgaon, Sydney, and Japan, among other locations (www.cint.com).

  • Externa annonser
  • Remote Stockholm
  • 2024-07-03

Hemsida Cint

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