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Director of Executive Operations

  • Externa annonser
  • Remote KISTA
  • 2024-07-28

Hemsida Earthbanc AB

About Us

Earthbanc is a climate technology company based in Stockholm that develops agroforestry, regenerative agriculture, and ecosystem restoration projects globally, which produce climate and biodiversity co-benefits. Every project we develop supports sustainable livelihoods and income generation because we see farmers and landowners as true partners. In partnership with our clients, we deliver the last mile of climate funding to scale up the implementation of nature-based solutions projects at scale. We focus on agro-commodity market linkages as a sustainable livelihood model for landholders to increase their income and earn a return.

Who and what are we looking for?

We’re seeking a highly skilled Project Management and Operations leader to oversee project management, processes, and reporting. The ideal candidate will develop workflows and templates for efficient field operations, manage risk assessment and mitigation, ensure timely and on-budget project delivery, and lead local teams. They will also develop effective communication channels between the field and management and provide regular reports to leadership and stakeholders. This role requires expertise in project management, operational excellence, and team leadership, with a focus on continuous improvement and effective communication across all levels of the organization.

Main tasks & responsibilities:

  • This role will oversee project management, including project scoping, operational processes, procedures, and reporting. Manage team expectations and training using recognised and proven methodologies for work management. Develop these processes in consultation with the incoming Director of Organisational Development and Management and the Executive leadership team in regards to establishing optimal workflows, communication and reporting channels, options analysis, budget impact assessment, and executive decision-making on a weekly and monthly basis whilst enhancing the meeting process for all stakeholders.
  • Build workflows, develop expertise, lead and monitor the team so that they can take action on the ground.
  • Create templates for the field team to input information and facilitate decision-making at the management level.
  • Evaluate risk, including climate risk and impact on project operations. Utilise best practice approaches to assess and mitigate risks and include in project design, implementation, monitoring, and evaluation workflows.
  • Work with on-ground teams and MRV team to integrate key lessons and data to adaptively manage operations, adjust project management and improve workflows.
  • Manage and oversee program activities, ensuring that they are delivered on time, within budget, and to the required quality standards.
  • Plan and direct the workflow, and guide the local teams so they can complete required tasks on time while respecting the quality standards.
  • Develop, assess, and monitor annual horticulture and plant production plans and budgets.
  • Provide leadership and direction to operation teams, ensuring effective communication and collaboration as well as efficient use of resources and compliance with regulatory requirements and international standards.
  • Develop effective and standardised communication channels and processes to allow the flow of information to smoothly go from the field to the management and vice versa.
  • Provide timely and accurate reports to the CEO and stakeholders.
  • Monitor project progress and identify areas for improvement, making recommendations for adjustments as needed.
  • Oversee staffing processes, including hiring, onboarding, and payroll. Ensure effective staff performance review systems.
  • Digitize all contractual obligations to create a digitised management system that supports the company in delivering on all contractual obligations, quarterly reporting (including drone imagery), and holding third parties accountable for their contractual obligations to Earthbanc AB.


  • A Bachelor’s Degree, Applied Diploma or Master’s in the appropriate field (ideally in environmental science, business administration, organisational development, or another relevant field).
  • A minimum of 10+ years working in reforestation project management or in fast growing-scale up company
  • Practical experience in building templates, developing workflows, and creating systems from scratch.
  • Experience with one of the following project management or program management software tools is mandatory: MS Project, HIVE, JIRA, Confluence, Trello, or ClickUp.
  • Expert in Excel / Google Sheets.
  • Ability to work in an interdisciplinary team, as well as independently, with colleagues based in different locations and time zones around the globe.
  • Excellent project and time management skills that utilise digital management tools.
  • Proven ability to delegate while managing organisational oversight and performance.
  • Strong people management skills.
  • Excellent problem-solving and critical-thinking skills.
  • Strong prioritisation, staging, and sequencing skills.
  • Result-oriented work approach with the ability to work quickly from concept creation to the implementation of project programs.
  • Demonstrated experience in and commitment to diversity, equity, inclusion, and justice, as well as an ability to represent these values and practices to staff, stakeholders, and the public.

Working at Earthbanc:

  • This role is full-time with flexible hours.
  • Join the offices in Stockholm, Sweden, with a growing global company.
  • We support some remote work but are moving to about half-time in offices to encourage in-person collaboration, effective problem-solving, teamwork and productive decision-making together.
  • We believe that everyone on our team feels a sense of ownership, and we provide performance-linked benefits.
  • We do not discriminate on the basis of race, religion, national origin, gender identity or expression, sexual orientation, age, marital, veteran, or disability. We ensure every applicant gets an equal chance of success.
  • Externa annonser
  • Remote KISTA
  • 2024-07-28

Hemsida Earthbanc AB

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