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Administrative Assistant

  • Externa annonser
  • Remote

Hemsida Venezu AB

Our client is an American public multinational corporation that develops, manufactures, licenses, and supports a wide range of products and services predominantly related to computing through its various product divisions.
Its most profitable products have come to dominate the commercial office suite market, and the company’s operating system, which has achieved near ubiquity in the desktop computer market. The company has also diversified in recent years into the video game industry as well as into the consumer electronics and digital services market. More recently the company has become one of the major players in the cloud market, and their new state-of-the art AI-solution will revolutionize how we work.
Venezu is a recruitment agency that works exclusively with B2B companies in the ICT industry. We focus on the Nordic market, and we are looking for motivated and skilled candidates that fit the innovative and can-do environment of our customers. We are now looking for an Administrative Assistant for our customer.

Candidate Requirements
To be overall responsible and give diverse administrative support to book and coordinate group and event meetings organized by our customer and segment leads, in line with the business needs. Coordinate communication, registration, send out agenda, book room/Teams Meeting etc. Handling various administrative tasks, and ability to streamline business processes for increased efficiency and ability to prioritize business needs.

  • Mainly responsible for coordinating offsites, meeting events, owning the process for PO (purchase orders) and ensuring that we are compliant.
  • Responsible for creating and monitoring PO requests, Follow up invoices and report proof of executions (PoEs)
  • Assist and responsible for placing catering orders and follow up with PoEs.
  • Communicate and coordinate cross-departmental projects and objectives.
  • Supporting leadership team with any other ad-hoc responsibility

Job qualifications:

  • Experience in administrative assistant work in a fast-paced environment required.
  • Proficiency in Outlook, Work, Excel, and PowerPoint required.
  • Excellent organizational and anticipatory skills. Ability to make independent decisions and to juggle multiple projects at once with compressed lead time, in addition to dealing with ambiguity.
  • Ability to manage multiple projects along with analytical and problem-solving skills.
  • Effective verbal and written communicator.
  • Positive, can-do attitude, eager and able to work effectively under pressure with time constraints and in relatively ambiguous and complex situations, as well as the ability to adjust direction in response to changing work situations, while maintaining a calm demeanour.
  • Able to work successfully in a team environment, build effective working relationships inside and outside the groups with varying levels of collaborators, and accommodate the working styles and perspectives of diverse individuals and groups.

Top 3 Hard Skills Required
1. Known for maintaining a high level of focus, ensuring tasks are completed with precision and attention to detail.
2. Adaptable and quick to respond to changes in a dynamic industry, showcasing agility in handling evolving tasks and priorities.
3. Logistics Management, Skilled Multi-tasker, and Oral Communication

Other qualifications:

  • Minimum a bachelor’s degree
  • At least two years of experience in similar roles
  • No need for micromanagement

The candidates we are looking for are fluent in English and Swedish and you have a Swedish work visa already in place to be taken into consideration. The Administrative Assistant will be based at our clients’ office in Stockholm. For the time being they are on home office until further notice is given.
All applications and CV’s must be submitted as a Word document and in English to be taken into consideration. Please e-mail [email protected] for questions regarding the position and for more details about the company and the process. We are hiring soon!

  • Externa annonser
  • Remote

Hemsida Venezu AB

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