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Office & Finance Administrator (Parental Leave Cover)

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7-month journey as a Office & Financial Administrator: expand your horizons into HR and culture

Location: Malmö, Sweden

Ready to blend your financial expertise with HR? Are you rooted in finance but curious about the human side of business and looking for a way to diversify your skills?

We’ve got an intriguing pivot just for you! Refined is on the lookout for an Office & Finance Administrator to join our team in Malmö for a 7-month parental leave cover from 5 August 2024– 28 February 2025.

This role is your ticket to broaden your experience in a growing B2B SaaS company. While your expertise in finance forms the backbone of this role, your journey with us will be a vibrant exploration into human resources, offering a fresh perspective on how financial acumen and people-focused initiatives intertwine to shape a thriving workplace culture.

Plus, you’ll play a crucial role in an exhilarating company week scheduled for October. The company week is a highlight in our calendar, brimming with activities to organize and participate in, as it stands as one of the most significant events for our team each year.

Ready for a 7-month stint where you’ll not only grow but also have the chance to make a significant contribution? Read more about what could be the perfect fit for you right now!

Your hybrid role in more detail

With a company size that’s still cozy, your work will have a tangible impact, covering a spectrum from employment law and payroll to accounting and accounts payable & receivable. You also get to perhaps apply your innovative ideas to streamline our processes.

In the heart of our Malmö office, your role is a unique blend of ensuring smooth daily operations and contributing to our vibrant culture. Imagine a day where your efforts keep the office buzzing, from the hum of happy conversations to the seamless operation of coffee machines, with occasional darts challenges to clinch a spot on the leaderboard.

Your role in financial oversight is crucial to nurturing our culture of trust and security within our company. By managing finances with precision and timeliness, you directly contribute to maintaining this trust. Your work involves key interactions with our accounting firm, managing payroll, and collaborating with internal leaders including the head of people, C-level executives, and founders. Ensuring that all financial documents are submitted on time each month is vital. Your commitment to prompt and accurate financial management makes you an essential pillar of trust in our company, highlighting the significant impact of your role on our success and integrity.

Here are the key responsibilities in a nutshell:

  • Financial oversight is the cornerstone of this role:
    With payroll as a pivotal element, you’ll be at the helm of our financial operations, managing accounts payable and receivable with a keen eye for compliance and efficiency. Your proficiency in numbers will be invaluable in budgeting, generating financial reports, and refining processes, ensuring the smooth and dependable flow of our financial activities.

  • Office management: You’ll be the go-to person ensuring that everything, from the physical space to software subscriptions, runs without a hitch. Whether it’s coordinating travel arrangements, managing vendor relationships, or playing a pivotal role in organizing company events, your work ensures our office is not just a place to work but a space where creativity and collaboration flourish.

  • HR support: Beyond numbers and logistics, you’ll get to provide a warm welcome to new hires, assisting in their onboarding and integration into our community. Handling HR and payroll inquiries, you’ll be a key support pillar for our team, ensuring they have what they need to succeed.

Your onboarding

Joining us for this 7-month parental leave cover role, you’ll be warmly welcomed and supported. While we’re keen on seeing you take charge of your financial responsibilities swiftly, our team is here to help navigate your journey with us:

  • Your onboarding will be personally overseen by our founder, Jimmy.

  • Paul, who’s currently excelling in this hybrid role and preparing for his parental leave will provide you with his insights and guidance in the beginning.

  • On the HR side, Chloe, our Head of People, will be your go-to for any queries or support.

What does your success look like during your 7-month stint with us?

Already within the first 30 days of your journey as Office & Finance Administrator at Refined, you will take full ownership of the payroll process for both Finland and Sweden, ensuring our team members are compensated accurately and punctually. Your adept handling of accounts payable and receivable tasks will keep our financial operations smooth and reliable.

A significant part of your role will involve planning for an upcoming company event in October, from managing travel bookings to securing venues and accommodations, setting the stage for a memorable experience. As the company week unfolds, your efforts will culminate in a vibrant showcase of collaboration and team spirit, bringing together our Helsinki and Malmö offices.

By the end of your seven-month stint with Refined, your contributions will hopefully have enhanced our operational excellence and workplace culture. This role is an opportunity for someone with a knack for organization, a passion for team spirit, and an interest in finance to make a tangible impact, learn, and grow.

A word about our culture and benefits

Refined is a place where growth happens naturally, not just on paper. Here, you’ll find a flat hierarchy and leaders who really want to hear what you’ve got to say, setting us apart from places where voices get lost in the rush for fast results.

We cherish openness, freedom, and giving you the space to stretch beyond your job title. Here, it’s all about finding solutions, not sticking to rigid roles. Every idea matters, no matter who it comes from. You’re not just helping out; you’re making things happen and pushing us all forward.

Practicalities, benefits and salary

  • Work-life balance is built into how we operate, giving you the flexibility to enjoy life outside of work. We have flextime and flexible working hours.

  • This role is a 7-month parental leave cover during August 2024–March 2025.

  • The salary in this role ranges between 38-44K SEK depending on your know-how. This role is based in our Malmö office. The rest of the team is located at our office in Helsinki, and remotely in Brazil, New York, Croatia, The Netherlands and Portugal.

  • Our work model is designed for flexibility. While our teams enjoy the freedom to work from home, we have office days, typically 2-3 times a week. This approach ensures our office isn’t bustling daily, but we maintain a welcoming and warm atmosphere for anyone who chooses to come in. Emulating Paul’s example, he has become the heart of our office space, always ready to support and meet the needs of those around him, while efficiently overseeing office operations. We expect the same enthusiasm and presence from you, ensuring our office remains a vibrant hub for everyone.

  • Read more about what it’s like to join Refined>>

Interested? Here’s what to do next:

First, let’s explore if you’re the perfect fit for the role. Do you have these skills and experiences?

  • Financial experience – Essential for handling payroll and other financial tasks within our SaaS company environment, previous experience is expected.

  • Self-management skills – The ability to work independently, be proactive in addressing issues, and seek collaboration when necessary.

  • Problem-solving skills – A keen ability to troubleshoot and find solutions efficiently.

  • Strong written and verbal communication skills – Critical for clear, effective interaction across all levels of the organization.

  • Great interpersonal skills and collaboration – Must have a friendly, service-oriented personality, with a knack for working well with others to maintain the office’s heartbeat.

We’re looking forward to hearing from you. Don’t hesitate to contact us and learn more about joining our team. If you don’t have any further questions at this point, apply by May 12, 2024 by leaving your application through this page.

If you’re thinking of applying – we encourage you to do so sooner rather than later, as we will start going through the applications as they come in, and we’re looking to fill this role as soon as we find a mutual fit.

What to expect after sending in your application?

  • Our Head of People Chloe will be your first point of contact, and will keep you up to date on the process. Should you have any questions, feel free to reach out to Chloe at [email protected]

  • During the process, you’ll first have an intro call, and after that, you’ll get to meet the team in two separate discussions.

  • Finally, after the discussions, we’ll make you a job offer.

  • Welcome to Refined – we are looking forward to working with you!

We started Refined in 2009 with a simple idea: Enterprise software doesn’t have to be boring. Since then, Refined has evolved from a handy theming tool into a full-fledged site builder, helping more than 5,000 companies worldwide transform their Atlassian Confluence and Jira instances into beautiful, branded sites users love.

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